Truckfile has seen off strong competition to win a contract with waste management specialist Collard Group to install its digital workshop and fleet management system.
The Hampshire-based operator has taken on the system to ensure its fleet of 140 trucks and 110 vans are safe and compliant at its three in-house maintenance sites, ahead of plans to open a fourth site.
Collard’s fleet consists of skip loaders, tippers and roll-on, roll-off rigids and concrete mixers, ranging from 7.5 to 32 tonnes gvw, as well as tractor units that work with tipping, movable floor and low-loader trailers.
Two of the fleet's tractors are STGO heavy haulage units rated for work at gross train weights of 80 and 150 tonnes, respectively. The fleet is predominantly made up of Volvo vehicles.
The fleet operates from the company’s headquarters at Eversley, near Hook, as well across a network of five other sites in Hampshire, Berkshire and Surrey.
Truckfile’s system electronically records all vehicle safety checks, workshop inspections and any maintenance or repair activities carried out, from start to finish. Details are stored securely and permanently in accessible computer files, removing the need to keep track of paper records. Truckfile is also a validated IT systems provider for the DVSA Earned Recognition scheme
Transport manager Lee Troddyn, said: “Probably the most outstanding advantage for me has been the way Truckfile gives me a broad, yet finely detailed overview of everything that’s going on with our vehicles and in our workshops.
He added: “Before installing Truckfile our record-keeping was all paper-based – very old-school.
“We felt it was time to take advantage of the benefits technology can bring, and ran a trial with two rival suppliers of computerised management packages.
“The results left us in no doubt – while the other system was difficult to use and very rigid, we found Truckfile simple and user-friendly from day one.
“Compared to the way we used to do things, the change is like night and day. From my desktop I can now click a mouse and see every piece of information I need for any vehicle.
“Keeping tabs on our workshops is far easier too.
“This is especially advantageous in the case of our busy Eversley site, which has five bays and is open 24 hours a day.”
He added that feedback from technicians has been positive. “Using the system has speeded up and simplified the process of completing vehicle inspections, and reduced the risk of human error in recording to almost zero.
“Importantly, all of this has been achieved with minimal upheaval, thanks to excellent support from the Truckfile team who have guided us through the installation and implementation process. I cannot praise their customer service highly enough.”
